Parent Handbook

Trinity Lutheran Child Learning Center

2201 West Rollins Road,  Columbia, MO 65203                                                

Dear Parents,

Trinity Lutheran Child Learning Center, a ministry of Trinity Lutheran Church, Missouri Synod, welcomes you and your child. We are licensed by the State of Missouri, Department of Health. Our curriculum is developmentally appropriate for young children and provides a balance of teacher-child directed activities based on Creative Curriculum. Our TLCLC daily morning schedule consists of Jesus Time/chapel, music, small group time, learning centers, gym and playground time.

Various events are scheduled throughout the year such as field trips, family picnic, Children’s Christmas service and “Center Sunday” when families are invited to worship with us at Trinity and the children sing under the direction of Mrs. White, our music/Jesus Time teacher.

We enroll children who are age 2 years old through prekindergarten age.  

We offer a school year and summer program with a week closed before and after summer session. Please plan to re-enroll your child for each of the sessions that you wish to have your child attend. JANUARY is RE-ENROLLMENT MONTH for families currently attending and their younger siblings, former families and Trinity church members. Starting on February 1st, we will begin calling families on the waiting list to fill any open spaces.

We hope that this parent handbook answers many of your questions and that you will not hesitate to call us for any further information.  (573) 445-1014 or email us at tlclc@trinity-lcms.org

God’s Blessings, Gail S. Schuster, Director TLCLC

 

Trinity Lutheran Child Learning Center Philosophy

TLCLC is a ministry of Trinity Lutheran Church for families with young children. We believe that young children benefit from an environment in which they have significant interaction with Christian adults as role models and helpers in leading a Christian life. The Learning Center is committed to providing a learning program relevant to each child’s spiritual, intellectual, physical, emotional and social growth. Our curriculum is Christ-centered in its approach to teaching developmental and academic readiness skills, concepts, and values.   Prayer is an integral part of each day, as are daily “Jesus Time” classes and weekly chapel times with the pastors. The members of the staff are committed to providing an atmosphere of personal warmth and support which stems from a love of our Lord and a love for the children.

We encourage parents to be faithful in the use of God’s Word and in attendance at services in God’s house. Children of families who are not members of Trinity Lutheran Church are welcome to enroll at the Learning Center. If you are looking for a church home, please contact our church office at 445-2112 to speak with a pastor.

“Love the Lord your God with all your heart and with all your soul and with all your strength. These commandments that I give you today are to be upon your hearts. Impress them on your children. Talk about them when you sit at home and when you walk along the road, when you lie down and when you get up.”   Deuteronomy 6:5-7

“Train up a child in the way he should go, and when he is old, he will not depart from it.”   –Proverbs: 22:6

 

 ENROLLMENT SCHEDULE

Days offered:

Tuesday/Thursday – 2 days

Monday/Wednesday/Friday – 3 days

Monday-Friday – 5 days

Times offered:

8:30-11:30 am – mornings

8:30-1:00 pm – mornings with lunch

6:30-5:30 pm – full day

Meals served:

8:00 am breakfast

Mid morning snack

11:30 am lunch

afternoon snack

ENROLLMENT POLICY

The Board of Early Childhood Education of Trinity Lutheran Church has adopted the following enrollment policy for equal opportunity for students: Trinity Lutheran Child Learning Center admits and does not discriminate students on the basis of sex, race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the Learning Center.

POLICY GUIDELINES – Tuition, Fee, and Schedules

Trinity Lutheran Child Learning Center operates as a self-supporting, educational non-profit organization, financed by tuition receipts and congregational support.

 ENROLLMENT FEES

A non refundable enrollment fee of $50 (fall session) and $20 (summer session) must accompany each enrollment form. These enrollment fees will be charged for every child each session of attendance.

TUITION PAYMENTS

Tuition payments are due on the first day of each month with a 10 day grace period. Please refer to your contract for the monthly amount due as you will not receive a monthly invoice. Any payments not received by the tenth of the month will be charged a $10 late fee, unless special arrangements are made.

If payment is not received by the last day of the month, the student will not be allowed to attend school until all fees and late charges are paid in full or special arrangements are made. Fees paid by a government agency will not be assessed a late fee.

This payment is determined by taking the cost per day times the total number of days a child is scheduled for attendance during that session. This total is then divided into nine equal payments (fall session), or two equal payments (summer session). Since the operational expenses are budgeted according to anticipated income, the full monthly tuition must be paid even if a child has been absent due to sickness or other reasons.

RETURNED CHECKS

Any check returned for insufficient funds will be assessed an additional $15 fee.

WITHDRAWALS

If it becomes necessary to withdraw your child please pick up a withdrawal form from the office. A 30 days notice is required and full tuition for that month is required to the day of withdrawal.

 

CONTRACT REWRITES

Parents or guardians will be allowed to change the hours/days on their contract once their child’s session has begun if the days are available at that point.   Such changes requiring a rewritten contract will be assessed a $10 rewriting fee.

DROP OFF/PICK UP Please accompany your child into the Center and to his/her room to greet the teacher and to put jackets, etc. into your child’s cubby.

Please remember to sign-in and sign-out your child each day on the clipboard located on the entryway table. Per licensing, this person must be at least 18 years of age.

 

LATE PICK-UP

If you have an emergency and expect to be late, please call the Center at 445-1014 so we can explain this to your child.

A $1.00 per minute late fee will be assessed for children not picked up by their scheduled pick up time.

 

CLOSED HOLIDAYS

We follow the Columbia Public School calendar as far as being closed on holidays and in addition we are closed Good Friday. We are in session on days that CPS closes for their parent/teacher conferences, teacher meetings, workshops, etc.

 

SNOW DAY CLOSING

We will automatically close when Columbia Public Schools announce a snow day closing. We will notify the radio and TV stations as well, however, please don’t wait to hear of these separate announcements to proceed with your morning plans.

If Columbia Public Schools call a late start or early dismissal due to hazardous weather we will keep our usual hours of operation (7:00-5:30).

HEAT DAYS–We will remain open when Columbia Public Schools announce a “heat day closing”.

 

FIRST DAY of SCHOOL YEAR

We generally start in August on a Monday of the same week that CPS schedules their first day and then end on a Friday in MayJune close to CPS’s last day of school. We will always adhere to our last day, per your tuition agreement, even if CPS adjusts their last day in the spring because of snow days.

SPECIAL NEEDS CHILD

Parents of children with special needs must be aware that TLCLC may not be able to accommodate their child. These concerns should be discussed with the director prior to enrollment.

ENROLLMENT is limited by state regulations concerning student-teacher ratios and maximum building capacity.

Preschool…………10 children per class daily

PreK………………….10 children per class daily

(unless all children in one class have turned 5 years old)

 

REQUIRED FORMS

The following forms must be completed and turned into the Learning Center office on or prior to your child’s first day of school:

___enrollment form

___information card

___parent questionnaire

___tuition contract

___sunscreen permission form

___health medical form completed by child’s physician

___copy of updated immunizations including:

  • VARICELLA or doctor’s signature and statement of the month/year your child had chickenpox

(a new requirement as of July 1, 2010)

  • Pneumococcal conjugate vaccine (PCV)

According to state licensing, a child is not allowed to attend school without these completed health forms. Each child is required to have a physical examination by a physician prior to the beginning of the school entry to TLCLC. Immunizations must be kept up-to-date; see included chart.

HEALTH AND SAFETY

Parents are responsible for the periodic examination concerning their child’s health. Teachers should be informed, in writing of any medical problems a child may have, i.e. asthma, allergies, diabetes, etc

 

WHEN TO KEEP A CHILD AT HOME WITH HEALTH ISSUES

A child should be kept at home if, during the previous 24 hours, any of the following symptoms have been observed:

1. Sore throat, runny nose, cough or sneezing

2. Upset stomach (vomiting, diarrhea, abdominal cramps)

3. An undiagnosed rash

4. Nasal or bronchial congestion or discharge

5. Bloodshot, red swollen eyes or eyelids or discharge  from eyes.

6. Head or body lice or other parasitic disease

Parents will be contacted for early pick up if their child displays any of the above symptoms. If we do request this, while we understand that it is an inconvenience to you, we appreciate your child being picked up within half an hour of notification.

If a child is sent home for any of the above illnesses, they may not return until they have been “symptom free for 24 hours”.

 

COMMUNICABLE DISEASES

Children having communicable diseases may not attend school until the attending physician indicates returning to school is appropriate. Please notify the school immediately if a child is diagnosed as having a contagious disease such as strep, chickenpox, conjunctivitis (pink eye), lice or ringworm. Children with strep infection must be kept home 24 hours after being placed on medication, longer if advised by your physician. We are required by licensing to post notices of the above illnesses which will then alert you to be watchful concerning your child.

Concerning “cold” symptoms:

We trust that you will use good judgment when your child starts to exhibit signs of a cold. Ideally a child will benefit by staying home and resting at the onset of a cold, which might ultimately prevent further complications and in the long run requiring you to take off less time at work.    Please instruct your child in the use of tissues and show him/her how to “cover a cough or sneeze”. If your child is not able to do these things, please keep him home an extra day or so. Children should stay home for 24 hours after their temperature returns to normal.

Concerning a fever:

Do not send a child to school if he/she has exhibited a fever the day before or the morning of school. It is never acceptable to give a child Tylenol or other fever reducing medication in order for them to participate at school when a fever of 100 degrees and above is detected. A child with a temperature is most likely contagious and the health of classmates should be a consideration. A child should not return to school until he/she can participate in all activities indoors and outdoors. All children attending are expected to go outdoors when the rest of the class plays outside on the playground.

MEDICATION

Parents are welcome to come to the Learning Center at the time their child needs medication and to administer it themselves, however, we have a policy of not administering medication of any kind.

 

INJURIES

Minor to moderate scrapes, cuts and other injuries and medical problems will be handled according to standard first aid procedures. An accident report will be written and ready for the parent to sign at pick up time. In addition, you will receive a phone call, per state licensing requirement, informing you of the injury to your child.

MAJOR MEDICAL EMERGENCIES will be handled by assessing the extent of the injury or medical problem and the parent will immediately be contacted. If appropriate, a medical emergency team will be summoned by dialing 911. A staff member will remain with the child until the parent/medical team arrives to assume supervision of the child. A preliminary accident report will be prepared and given to the parent upon arrival. A detailed accident report for the parents will be completed for the parent to sign and date and a copy will be maintained as part of the child’s permanent record and another copy given to the parent.

If a parent or emergency number contacts are not available, a staff member will proceed with emergency medical treatment as outline on the child’s information card and authorized by the parent.

SECURITY SYSTEM  All doors meet fire code regulations as far as exiting, however, we have a security system in place for entering the Learning Center. Parents are given this security door code upon enrollment of their child.  This code changes at the beginning of each school year.

 

FIRE AND TORNADO DRILLS

We are required by licensing to do monthly fire drills and quarterly tornado drills. We are treating the tornado drill also as a practice for an in-house lock-down for other type emergencies. We do not alert the children of this concept as we do not want to cause them to feel any undue alarm.

 Handbook last revised October 2014